Volunteer

CAN YOU HELP?

EDSC relies heavily upon a dedicated volunteer workforce comprised of swimmers and their relatives who see that the club functions efficiently for the benefit of all of its members. It is impossible for the Club to operate without the help of these volunteers and it would cease to exist.

There are many ways in which you can get involved and make a real difference and it makes a rewarding change from sitting watching every session. We welcome help from anyone within the club who can offer a commitment to a regular role with defined responsibilities, as well as from people who wish to help but are unable to take on a full role and would prefer to "muck in" where needed on a more ad hoc basis.
Unfortunately, as we are all Volunteers (apart from the coaches) we get it wrong, but before you criticise us please take into account that we are giving up our time selflessly and in good faith and are doing the best we can. Come and improve on what is already being done.
Anybody can become a volunteer. Each individual has a wealth of skills, attributes and experience that can be used in running the club. As well as the jobs involved with running the championships and galas (see below) we always need help with various other administrative and practical tasks. Some of these are ‘one offs’ some are on an ongoing basis.
You can give as little or as much time as you feel you can.
You do not need any qualifications or any technical knowledge of swimming. However, if you decide to become more involved, the Club can arrange for you to take courses for judging and time keeping.
Volunteering is a good way of getting to know the swimmers and other parents.
CRB checks are required for certain roles but you do not need to have been CRB checked to volunteer. Remember checks are to safeguard volunteers as well as the swimmers.
If you are interested in getting involved, to apply for any of the currently advertised roles, or to suggest other help that you could offer, please email the Club Chairman or Club Secretary, stating which position you are interested in. If you would like to speak to someone about a specific role or generally, please include your telephone number and the best times to contact you. Please don’t wait to be asked, help share the work load.

Please Get Involved, It’s FUN!! All Our Swimmers Need Your Help!!

SITUATIONS VACANT – Please apply
Workforce Coordinator

Are you approachable, a good motivator and have good organisational skills?  Would you like to manage and coordinate the volunteer workforce for Epsom District Swimming Club? Main responsibilities would include liaising with the Committee to ensure that EDSC have the right volunteers in the right roles and are happy within their roles to ensure all tasks required for the club to run are performed and volunteers feel valued.		 Disability Liaison Officer

Do you have an interest in disability swimming?  The main duties would include liaising with the County Disability Liaison Officer, to promote disability awareness, and to ensure that any disabled swimming members are aware of the training and competitive swimming opportunities available to them.

For more information read the role description
Schools Liaison Officer

Are you well organised, enthusiastic and would like to play a vital role in bringing fresh talent into the club? Your main duties would include establishing and maintaining links with local schools, promoting EDSC to schools, organising taster sessions and inviting pupils to attend, distributing promotional information as required to Schools for the Club and Seahorses.

For more information read the role description

Accountant to sign off yearly accounts

Required once a year to check and sign off our accounts. Our constitution requires an independent review by a non-committee member. Family of committee members are also not permitted.

Fundraising and Sponsorship

We require someone to develop, grow and co-ordinate a fundraising programme.  To help keep fees at an acceptable level and to raise money for large purchases.

Note: EDSC take child welfare seriously and CRB check all volunteers who work with children directly.  You will also be asked to attend a child protection training course (at our expense) if your volunteer role warrants it.

VOLUNTEERING FOR INTERNAL GALA JOBS

Coordinator Position - These are swim parents who will arrange and confirm the volunteers for the galas and meets and find help if needed.

Trouble Shooter – Make sure all helpers know what they are doing, checks that the gala is running smoothly.  During the gala check if anyone needs a comfort break, make sure drinks are being supplied Poolside Job.

Announcer – Reads out safety announcements prior to the gala and then announces each race, results and any other information as directed by the referee. Poolside Job.

Recorders – Record results of each race from slips provided by judges. Normally two recorders required, with both writing down results and cross-checking them throughout the evening. Will then pass on the results to the Announcer.  Will also arrange a lane draw if necessary. Poolside Job.

Runners – After each race gets the results sheets from the Referee and takes it to the Recorders.  Siblings of swimmers are usually very helpful.

Timekeepers – Time how long an individual swimmer or group of swimmers (if a relay) take(s) to complete an event. Two timekeepers are needed per lane plus an extra 2 (times the last swimmer in, stands in if a watch fails to start and to provides comfort breaks). This is not a difficult job. The Club supplies stopwatches, but if you have your own please bring it along and if you’re not used to using one somebody with experience will be happy to show you what to do. As a time keeper you get the best seat in the house, directly behind the lanes! Poolside Job.
Split Timekeepers – Time how long an individual swimmer takes to complete his/her leg of a relay race and records 25 meter splits. You do not have to be poolside for this so can sit with the other spectators.
Door- Money and Programme – Man a table in the reception area to give out programmes and collect a fee per adult spectator. For some galas there may also be raffle tickets to sell. Should any spectator wish to use camera or video equipment they will need to sign the book provided.
Refreshments – Make up cold drinks and take them round to poolside officials and volunteers. Squash, cups, trays etc are provided by the Club. Poolside Job.

Whips – At least 4 are needed, usually 2 male and 2 female to keep the swimmers in order, make sure they are quite at the start of a race and ensure that the swimmers report for their races on time. Lists will be provided on the night, guide them towards the starting blocks at the appropriate time. Poolside Job

Chief Whip – Whips will bring the swimmers to line up a number of races in advance.  Check the swimmers names and put them in lane order (1-6) - send swimmers to stand by the blocks. Poolside Job

Stewards - Keeps an eye on the changing rooms, make sure swimmers stay out of the training pool. As a safety officer for the evening you need to keep your eye out for potential problems and generally make sure everyone is behaving.


COMMITTEE MEMBERS

This is an essential role undertaking a specific area of responsibility within the club, the committee is elected each year at the AGM, watch out for the notices. Offers of help however are welcome at any time of year and we will always be pleased to find you a job.
Contact details can be found in the members area.